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Please refer to Section 1.F below titled “Determination of Indirect Cost Rates and Cost Allocation” for information on the base of application. Before sharing sensitive information, make sure you’re on a federal government site. Overhead is calculated by adding Management & General expenses to Fundraising expenses, then dividing by total expenses. (iii) Terminate a contract for default by reason of a violation or failure to comply with a law or regulation.

If a special rate(s) is required, appropriate modifications must be made in order to develop the special rate(s). A negotiated fixed amount in lieu of indirect (F&A) costs may be appropriate for self-contained, off-campus, or primarily subcontracted activities where the benefits derived from an institution’s indirect administration cost meaning (F&A) services cannot be readily determined. Such negotiated indirect (F&A) costs will be treated as an offset before allocation to instruction, organized research, other sponsored activities, and other institutional activities. The base on which such remaining expenses are allocated should be appropriately adjusted.


(g) Consider whether the results of the subrecipient’s audits, on-site reviews, or other monitoring indicate conditions that necessitate adjustments to the pass-through entity’s own records. (4) The extent and results of Federal awarding agency monitoring (e.g., if the subrecipient also receives Federal awards directly from a Federal awarding agency). The Federal awarding agency may make site visits as warranted by program needs. (2) Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.

(a) Be necessary and reasonable for the performance of the Federal award and be allocable thereto under these principles. (2) For IHEs, capitation awards, which are awards based on case counts or number of beneficiaries according to the terms and conditions of the Federal award. (b) Except where otherwise provided by statutes or regulations, the Federal awarding agency will charge interest on an overdue debt in accordance with the Federal Claims Collection Standards (31 CFR parts 900 through 999).

Can administrative fees be waived?

This expense category also includes the fringe benefit costs applicable to the salaries and wages included therein, an appropriate share of general administration and general expenses, operation and maintenance, interest expense, and depreciation. In the absence of the alternatives provided for in Section A.2.d, the expenses included in this category must be grouped first according to common major functions of the institution to which they render services or provide benefits. The aggregate expenses of each group must then be allocated to serviced or benefitted functions on the modified total cost basis.

(4) The impact of Federal awards on the non-Federal entity’s business (i.e., what new problems have arisen). (2) The necessity of contracting for the service, considering the non-Federal entity’s capability in the particular area. (d) Costs of membership in any country club or social or dining club or organization are unallowable. (a) Costs incurred for materials, supplies, and fabricated parts necessary to carry out a Federal award are allowable. (B) To compute monthly cash inflows and outflows, the non-Federal entity must divide the annual amounts determined in step (i) by the number of months in the year (usually 12) that the building is in service.

Some non-operating expenses

Where the non-Federal entity uses employment agencies, costs not in excess of standard commercial rates for such services are allowable. (2) PRHP costs calculated using an actuarial cost method recognized by GAAP are allowable if they are funded for that year within six months after the end of that year. Costs funded after the six-month period (or a later period agreed to by the cognizant agency) are allowable in the year funded. The Federal cognizant agency for indirect costs may agree to an extension of the six-month period if an appropriate adjustment is made to compensate for the timing of the charges to the Federal Government and related Federal reimbursements and the non-Federal entity’s contributions to the PRHP fund. Adjustments may be made by cash refund, reduction in current year’s PRHP costs, or other equitable procedures to compensate the Federal Government for the time value of Federal reimbursements in excess of contributions to the PRHP fund.

Deferred compensation means an award made by an employer to compensate an employee in a future cost accounting period or periods for services rendered in one or more cost accounting periods before the date of the receipt of compensation by the employee. This definition shall not include the amount of year end accruals for salaries, wages, or bonuses that are to be paid within a reasonable period of time after the end of a cost accounting period. Actuarial cost method means a technique which uses actuarial assumptions to measure the present value of future pension benefits and pension plan administrative expenses, and that assigns the cost of such benefits and expenses to cost accounting periods. The actuarial cost method includes the asset valuation method used to determine the actuarial value of the assets of a pension plan.

Examples of Administrative Costs in a sentence

(4) See also definitions of Federal financial assistance, grant agreement, and cooperative agreement. According to the IRS, as long as these expenses are “ordinary” (i.e. typical for businesses in your industry) and “necessary” (i.e. you couldn’t do business without them), you’re allowed to write off SG&A expenses for the year in which you incurred them. Get your employees to use a dedicated receipt app to scan and keep track of all receipts. The better you track daily spending in your business today, the less likely it’ll get out of control in the future. Administrative overhead is considered a period cost; that is, the benefit of this type of cost does not carry forward into future periods.

  • (iv) Legislative liaison activities, including attendance at legislative sessions or committee hearings, gathering information regarding legislation, and analyzing the effect of legislation, when such activities are carried on in support of or in knowing preparation for an effort to engage in unallowable lobbying.
  • This Indirect Cost Rate Guide (Guide) has been prepared to assist non-profit organizations to understand the requirements for the determination of indirect cost rates for application on cost reimbursable grants and other agreements awarded by the United States Agency for International Development (USAID).
  • The checklist below addresses the documentation to provide and steps needed when an organization is seeking a NICRA for the first time.
  • (7) Standards governing the use of banks and other institutions as depositories of advance payments under Federal awards are as follows.
  • The base period for the allocation of indirect costs is the period in which such costs are incurred and accumulated for allocation to work performed in that period.

However, if there are certain administrative expense items that the company considers material, these may be presented separately as other line items. As an accounting intern, you’ve been asked by your supervisor to prepare the company’s monthly income statement. You receive a report containing the breakdown of administrative expenses for the month from another accounting staff member. You want to make your supervisor happy so you check that the monthly income statement is prepared correctly. From the given report, you want to make sure that these items are correctly categorized as administrative expenses and that they are presented accurately on the face of the income statement. Depending on the asset being depreciated, depreciation expenses may be classified as a general, administrative, or selling (marketing) expense.

Translations of administrative

Therefore, for indirect cost rates and cost allocation plans, the revised Uniform Guidance (as of the publication date for revisions to the guidance) become effective in generating proposals and negotiating a new rate (when the rate is re-negotiated). Where an organization’s indirect costs benefit its major functions in varying degrees, indirect costs must be accumulated into separate indirect cost pools. Each indirect cost pool must then be allocated individually to benefitting functions by means of a base which best measures the relative benefits. Often an entity will have a fringe rate, overhead rate and G&A rate or just a fringe rate and another single indirect cost rate (overhead/G&A).

administration cost meaning